About Integrated Disability & Leave

The Office of Integrated Disability and Leave Management administers employee leave requests and manages leave usage arising under:

  • The Family Medical Leave Act (FMLA)
  • AACPS Sick Leave policy
  • Leave of Absence policy
    (Please contact the IDLM office if you are seeking information about taking a Leave of Absence.)
  • Other leave provisions

Information on this site provides employees procedural details and the forms they need if leave from work is necessary due to:

  • pregnancy
  • injury or illness
  • relatives who have serious health conditions
  • military obligations and
  • academic obligations

NOTE:  If you are seeking information about annual leave or leave slips, please contact your timekeeper.  That information is not found on this site.

In addition to managing employee leave, the IDLM office facilitates employees’ return to work after periods of absence.

DO I NEED A DOCTOR’S NOTE?

DO I NEED A DOCTOR’S NOTE TO COME BACK TO WORK?

SICK LEAVE SCENARIO #1: If you are absent for three or fewer work days, you do not need a doctor’s note.

On Monday morning, Carlos falls in his house. His ankle is swollen and he cannot walk; therefore he cannot go to work. On Tuesday, his ankle is still swollen, and his foot has a purple hue. He stays out of work to rest his foot on Wednesday. On Thursday, his foot is better, and he returns to work. Carlos does not need a doctor’s note


SICK LEAVE SCENARIO #2:
If you are absent for more than three days, you will need documentation from your health care provider indicating that you were ill. You may return to work without it, but your absences over three days will not be deemed “sick leave” unless you provide the documentation. Without the note, the time may be deemed “lost time.”

On Monday morning, Carlos falls in his house. His ankle is swollen and he cannot walk; therefore he cannot go to work. On Tuesday, he goes to the doctor, and is diagnosed with a fracture. His doctor tells him that he cannot return to work until the next Monday. He will have missed five days of work. When he returns to work on Monday, Carlos will need a note from his doctor indicating that he was ill on Thursday and Friday, because as of Thursday, he will have been absent for more than three days.


SICK LEAVE SCENARIO #3:
If you are absent for more than ten days, you cannot return to work without an authorization from your physician that clears you to return.

On Monday morning, Carlos falls in his house. He injures his leg and cannot go to work. On Tuesday, he goes to the doctor and learns that he will need emergency surgery for his injury. Carlos has surgery on Wednesday, and his doctor tells him that he will need two weeks to recover from his surgery. Carlos cannot return to work without submission of a doctor’s note that releases him to return to duty.
I HAVE 3 OR FEWER CONSECUTIVE DAYS ABSENT

You do not need a doctor’s note.

I HAVE MORE THAN 3 DAYS ABSENT

Yes, you must present a note to your timekeeper in order to have your absence excused as sick leave. You may return to work without the note; however, you may accrue “lost time” for your absences. Lost time is an unauthorized absence from work. Accrual of lost time may result in disciplinary action.

I HAVE MORE THAN 10 CONSECUTIVE DAYS ABSENT

Yes, your doctor must complete the appropriate form on this page, in order for you to return to work. You may not return to work without submitting it, and receiving authorization to return from your supervisor and/or the IDLM office.

I HAVE MORE THAN 3 DAYS ABSENT DUE TO CARING FOR A SICK RELATIVE

Yes, you must present a note from your relative’s doctor indicating the reason for your absence in order to have your absence excused as sick leave. You may return to work without the note; however, you may accrue “lost time” for your absences. Lost time is an unauthorized absence from work. Accrual of lost time may result in disciplinary action.

I BECAME SICK AT WORK; EMS WAS CALLED

You must present a note from a physician in order to return to work. You must submit the note even if you decline to be transported from your work location by EMS. It does not matter how long you are absent from the work site. You may not return to work without submitting it.

I HAVE WORK RESTRICTIONS. WHAT PROCEDURE SHOULD I FOLLOW?

Your doctor must complete one of the appropriate forms on this page.  You must submit the form before you return to work. Your supervisor will assist in reviewing it, and you will be informed whether your restrictions can be accommodated at your work location. You may not return before you receive authorization from your supervisor and/or the IDLM office.